The Rules of Order are an important set of guidelines used to maintain order and fairness when conducting a meeting or other gathering. They ensure that everyone’s voice is heard, while also making sure that the discussion remains on track. In this article, we will discuss the definition of Rules of Order, the benefits of following them, and how to properly implement them.
Rules of Order are an organized system of procedures that dictate how meetings, formal debates and conferences should be conducted. This set of regulations allow for efficient and effective communication during events, as well as creating a specific structure which allows for everyone to have their voice heard. Rules of Order cover the many different elements of meetings such as: who has the right to speak, the order in which people can speak, how discussions should be handled, the length of discussion, the right of members to amend motions and how the voting process works. By having Rules of Order in place, meetings can be held more effectively and efficiently. Having a structure in place also allows for clear cut decision making, as well as keeping track of how long the meeting is taking. Formal rules of order were first created by Henry Martyn Robert in 1876 in his book Robert's Rules of Order, which still serves as the foremost reference in running meetings today.
Following rules of order in a meeting or discussion can have several benefits. Firstly, by having a system of rules and processes, it helps to make sure that everyone is heard and respected throughout the discussion. This can be important for making sure that conversations run smoothly and no one’s opinion is ignored or overshadowed by others.
In addition, following rules of order can help to create a safe, productive space where multiple opinions can be discussed without any fear of disruption or disrespect. This can promote more effective brainstorming and decision making, as everyone has the opportunity to contribute their thoughts and ideas without worry of negative judgment or interruption.
Finally, following rules of order can help ensure that discussions remain on track and don’t become sidetracked by tangents or other irrelevant information. This can be especially helpful during long meetings or discussions so that the conversation remains focused and productive, and all topics are addressed in an efficient manner.
Implementing Rules of Order can be a difficult process, but it is vital for any organization wanting to successfully work together. The best way to do this is to appoint someone as the leader who will be responsible for setting rules and making sure everyone follows them. This leader should also make sure everyone understands the rules, offering education and guidance when needed. Once these rules are set and agreed upon, they should be consistently enforced. Each member should be held accountable to follow the rules so that order is maintained, and any discrepancies should be addressed promptly and fairly. Additionally, the group should periodically review their rules and adjust them if necessary in order to ensure they still meet their organizational needs.